How to Choose the Right Seminar Room for Your Event?

 

What criteria should you consider when choosing your seminar room?

In the corporate world, seminars have become essential. They create team cohesion and strengthen teams! Choosing the right seminar room for your event ensures that you meet your objectives.

Seminars are occasions for companies, organizations, and institutions to create bonds, cohesion, and share information with their employees. They can be held in person or online, lasting from a few hours to several days, referred to as residential or non-residential seminars.

Choosing a good room for your seminar is crucial for creating an appropriate atmosphere that can influence the level of engagement and participation of attendees, helping to achieve your event's goals.

 

Here are our 3 tips for choosing your seminar room:

1. A seminar room that fits your needs!

When booking time with your colleagues and looking for a seminar room, think about three aspects: the room's configuration, capacity, and the technological equipment needed for its success.

✔️ The configuration of the seminar room

To determine the configuration of your room, you need to define your schedule. The schedule is an element not to overlook, as it helps you determine the number of activities you plan to hold, the number of rooms needed, their configuration (e.g., one room for catering, another for an activity), and the equipment required for your seminar.

Once your schedule is set, it will be easier to find a venue that exactly meets your needs.

✔️ The capacity of the seminar room

When organizing a seminar, it’s essential to consider the number of participants to select a room that fits your needs. The number of attendees is a determining factor for the room size. Make sure the room has enough space for all participants and planned activities.

At Golden Lakes Hotel, the seminar center has 7 fully adaptable and multifunctional meeting rooms that can accommodate up to 600 people. The room's configuration is influenced by the number of participants and the activities.

✔️ The technological equipment of the seminar room

Keep in mind that if you plan to hold meetings and activities, you’ll need sufficient space for participant movement.

Consider the technological equipment you might need: a projector, a microphone, etc. A fully adaptable space is especially interesting, as it can accommodate multiple needs, like holding a meeting followed by a team-building session and other activities.

2. A seminar room in an inspiring setting!

Choosing a seminar room in a natural setting allows you to step outside the office and enjoy a breath of fresh air. Giving your employees a change of scenery can significantly impact the success of your event.

✔️ The choice of setting

The choice of location and setting for a seminar can significantly influence the event’s success. The setting can shape the overall ambiance of the event, fostering reflection, collaboration, and motivation. Yes, even in Belgium, there are extraordinary settings.

Selecting a unique venue can make the seminar more memorable for participants and strengthen their commitment to the event's goals. A refreshing setting offers a unique and stimulating experience for participants, boosting their motivation and creativity.

The setting can also influence how participants perceive the company or organization hosting the seminar. By choosing a high-quality setting, you show that you value the event and the well-being of your participants.

✔️ The participants' experience

When organizing a seminar, it’s essential to consider how participants will feel. Including activities or spaces that promote human connection, nature, and well-being can help employees feel more relaxed, refreshed, and ready to focus on the event's objectives. Employee well-being improves motivation, productivity, and satisfaction, ultimately reinforcing their commitment to your company's goals.

Located by the lake, the Golden Lakes Hotel offers a seminar center with a view of the lake, allowing your employees to recharge and step away from the traditional meeting room during your event.

3. A seminar room that fits your budget!

Finally, the budget is a key factor in planning a seminar. It determines the quality and scope of the event, impacting participant satisfaction. It’s important to plan the budget carefully to ensure the seminar’s success.

✔️ Possible costs

Consider all potential or additional costs, evaluate them carefully, and plan accordingly to guarantee the event’s success. Here’s an overview of costs to consider:

• Room rental;
• Accommodation;
• Catering service;
• Possible activities;
• Travel expenses;
• Logistics;
• Miscellaneous costs.

The Golden Lakes Hotel offers several packages depending on whether you opt for a residential or non-residential seminar. The best option is undoubtedly a “all-in-one” package, covering everything from team-building to accommodation, catering, and room rental.

Depending on the season, the Lacs de l'Eau d'Heure domain offers over 25 different activities, both indoors and outdoors.

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Would you like information about our facilities or the possibilities this unique venue can offer you? Download our brochure!

Have the elements in this article helped you clarify your needs and better understand the type of room you're looking for? Before making your final decision, here's a last little tip: plan a site visit to explore the venue with our team! A guided tour of the facilities will give you an overall view. By appointment, the Golden Lakes Hotel team is at your disposal for a personalized visit to offer you an optimal experience!

It’s time to contact us to plan your visit and define what you’ll do during your next event at the Lacs de l'Eau d'Heure!

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